This Rental Agreement (the “Agreement”) is entered into as of the date payment is made to reserve rental items (the “Effective Date”), by and between:

Kindred Rentals Co. LLC, a Colorado limited liability company (hereinafter referred to as the “Company”) and RENTER NAME, (hereinafter referred to as the “Renter”)

By submitting payment for any rental order, Renter acknowledges that they have read, understood, and agree to be bound by the terms and conditions of this Agreement.

1. DEFINITIONS & RENTAL PERIOD

1.1. Rental Items: All furniture, décor, tablescapes, tabletop items, equipment, and accessories rented from the Company.

1.2. Rental Period: The period beginning at the time the Rental Items are delivered to the event location or picked up by the Renter, and ending when all Rental Items are returned to and accepted by the Company. All rental items are rented for a standard rental period of seventy-two (72) hours. Any extension of the rental period must be approved in writing by the Company. 

1.3. Transfer of Responsibility: Responsibility for all Rental Items transfers to the Renter upon delivery or pickup and remains with the Renter until the Company confirms the items have been returned in acceptable condition.

2. PAYMENT TERMS & CANCELLATION POLICY

2.1. Payment Schedule

• A non-refundable deposit of thirty percent (30%) of the total rental fee is due at the time of booking to reserve Rental Items.
• The remaining balance is due no later than thirty (30) days prior to the event date.
• For bookings made within thirty (30) days of the event date, full payment is due at the time of booking.

2.2. Cancellation Policy

• More than ninety (90) days prior to the event date: 100% refund of rental fees paid.
• Between ninety (90) and thirty (30) days prior to the event date: 50% refund of total rental fees.
• Within thirty (30) days of the event date: Rental fees are non-refundable. Delivery fees, if applicable, will be refunded.

2.3. Non-Payment
Failure to remit payment by the required due date may result in cancellation of the order without refund and release of reserved inventory.

3. SECURITY DEPOSIT

3.1. The Company reserves the right to require a refundable security deposit to cover loss, damage, excessive cleaning, or late return of Rental Items.

3.2. Any applicable deposit amount and terms will be disclosed separately and may be deducted from in whole or in part at the Company’s discretion.

4. CONDITION OF RENTAL ITEMS

4.1. All Rental Items are provided on an “as-is” basis.

4.2. The Company makes no warranties, express or implied, including but not limited to warranties of merchantability or fitness for a particular purpose.

4.3. Minor wear consistent with normal use is expected and accepted. The Renter acknowledges that rental items may show signs of prior use.

5. CARE, USE & RESTRICTIONS

5.1. The Renter agrees to exercise care in the use and handling of all Rental Items.

5.2. Prohibited Actions
Rental Items may not be:

• Altered, modified, painted, drilled, stapled, nailed, taped, glued, or otherwise permanently or temporarily changed
• Used for any unlawful or unsafe purpose
• Exposed to rain, snow, excessive heat, open flame, candle wax, fireworks, or inclement weather without prior written approval

5.3. Outdoor Use
Rental Items must be adequately protected from environmental exposure at all times.

5.4. Third-Party Responsibility
The Renter is fully responsible for all Rental Items used by guests, vendors, planners, venues, venue staff, caterers, or any third parties.

6. CLEANING, DAMAGE, LOSS & THEFT

6.1. Rental Items must be returned free of food residue, wax, grease, florals, adhesive, tape, glitter, stains, or debris. 

6.2. Excessive cleaning will result in cleaning fees ranging from $50 to $300, depending on severity.

6.3. Loss, theft, or damage exceeding normal wear–including but not limited to breakage, staining, warping, or missing items–will be charged at repair or full replacement cost, as determined by the Company.

6.4. Damage or loss exceeding 1% of the rented quantity may result in additional charges.

7. DELIVERY, SETUP & PICKUP

7.1. Delivery Options

• Local Delivery & Pickup: Includes delivery and pickup within 150 feet of driveway access. Does not include stairs, elevators, setup, breakdown, unpacking, or packing unless otherwise specified.
• Local Delivery & Pickup with Setup & Breakdown: Includes delivery, setup, breakdown, and pickup of approved items. Does not include stairs or elevators unless expressly agreed upon.

7.2. Certain items, including but not limited to champagne walls and dance floors, require Company-provided setup and may not be self-installed.

7.3. Customer Pickup
Renter must arrive within the scheduled pickup window with a vehicle of appropriate size and necessary securing equipment. The Company is not responsible for damage to Renter’s vehicle during loading or transport.

7.4. Additional Labor Fees
Any labor required beyond the services expressly included in the rental agreement shall be billed at a rate of fifty dollars ($50) per hour, per staff member, in fifteen (15) minute increments.

8. LATE RETURNS

8.1. All Rental Items must be returned on the agreed-upon date and time.

8.2. Late returns will incur a fee equal to 100% of the daily rental rate per day, up to the full replacement cost of the items.

9. LIABILITY, ASSUMPTION OF RISK & INDEMNIFICATION

9.1. The Renter assumes all risk associated with possession, use, transportation, and storage of Rental Items.

9.2. The Company shall not be liable for any injuries, accidents, or damages resulting from use or misuse of Rental Items.

9.3. Indemnification
The Renter agrees to indemnify, defend, and hold harmless Kindred Rentals Co. LLC, its owners, employees, and agents from any claims, damages, losses, liabilities, or legal fees arising from the Rental Items or this Agreement.

10. LIMITATION OF LIABILITY

To the fullest extent permitted by law, the Company’s total liability shall not exceed the total amount paid by the Renter under this Agreement.

11. FORCE MAJEURE

The Company shall not be held liable for failure or delay in performance due to events beyond its reasonable control, including but not limited to acts of God, fire, flood, government action, labor disputes, vehicle breakdowns, or illness.

12. SUBSTITUTIONS

The Company reserves the right to substitute comparable items if specific Rental Items become unavailable due to damage, loss, or circumstances beyond the Company’s control. Renter will be notified of any such changes.

13. MARKETING & PHOTOGRAPHY

Unless otherwise requested in writing, the Company may use photographs of Rental Items from the event for marketing and promotional purposes.

14. GOVERNING LAW & DISPUTE RESOLUTION

14.1. This Agreement shall be governed by the laws of the State of Colorado.

14.2. The parties waive the right to a jury trial in any legal proceeding arising out of this Agreement.

15. ATTORNEYS’ FEES

In the event of any dispute, the prevailing party shall be entitled to recover reasonable attorneys’ fees and costs.

16. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions or representations.

16.1. If any provision is found unenforceable, the remaining provisions shall remain in full force.

16.2. Electronic signatures and acceptance by payment shall be deemed valid and binding.

ACCEPTANCE

By submitting payment, the Renter acknowledges acceptance of all terms and conditions set forth in this Agreement.

EXHIBIT A

Damage, Loss & Cleaning Pricing Schedule

Kindred Rentals Co. LLC

This pricing schedule applies to all rental items and is incorporated into our Rental Agreement. The amounts listed below represent standard estimates. Final charges may vary depending on the severity of damage, labor required, and replacement availability.

We take great care in sourcing and maintaining our collection, and we appreciate your help in returning items in the condition they were received.

General Responsibility

• Clients are responsible for all damage, loss, theft, or excessive cleaning occurring during the rental period.
• Responsibility applies regardless of fault, including damage caused by guests, vendors, venue staff, weather, or third parties.
• Items deemed unrepairable will be charged at full replacement cost, including sourcing, shipping, and labor.
• All pricing is listed per item unless otherwise noted.

Cleaning Fees (Non-Damaging Issues)

Standard post-event cleaning is included. The following fees apply only when items require excessive cleaning:

• Moderate cleaning (wax drips, makeup, grease, drink spills): $50–$75 per item
• Heavy cleaning (candle wax buildup, floral residue, adhesives): $100–$150 per item
• Glitter (any amount): Minimum $200 per item
• Glue or adhesive residue: $100–$200 per item

Tabletop & Tablescape Items

Replacement pricing for lost or damaged items:

• Dinner or salad plates: $25–$60 each
• Charger plates: $40–$120 each
• Glassware: $15–$35 each
• Flatware: $10–$20 each

Linens & Fabric Items

• Stains removable with professional laundering: $50–$100
• Wax damage: $50–$100
• Burn holes or scorch marks: Full replacement cost
• Irreversible stains (wine, oil, makeup, etc.): Full replacement cost

Furniture (Chairs, Tables, Lounge Pieces)

• Surface scratches, chips, or paint transfer: $50–$200
• Structural damage (cracks, instability, breakage): 50–100% of replacement cost
• Broken legs, frames, or joints: Full replacement cost
• Missing hardware: $50–$100

Décor & Display Items

(Arches, Champagne Walls, Shelving, Signage, etc.)

• Cosmetic damage (scratches, scuffs): $75–$200
• Broken panels, shelves, or backing: $250–$600
• Structural damage or tipping: Full replacement cost
• Unauthorized outdoor use or weather exposure resulting in damage: Full replacement cost

Candles, Fire & Heat Damage

• Wax on rental items: $75–$200
• Burn marks or heat warping: Full replacement cost
• Use of open flame without prior written approval: Damage assessment will apply

Loss & Theft

• Missing items: Full replacement cost
• Partial sets returned: Replacement cost of missing pieces
• Theft (reported or unreported): Full replacement cost

Late Returns

• Late return: 100% of the daily rental rate per day
• Failure to return items: Full replacement cost

Final Determination

All damage assessments and pricing determinations are made at the sole discretion of Kindred Rentals Co. LLC. Documentation and photographs may be provided upon request.